Administrative Coordinator

Posted August 25th 2023

Columbia University Division of Ethics

New York, NY

The Division of Ethics in the Department of Medical Humanities and Ethics at Columbia University is pleased to invite applications for an Administrative Coordinator. Reporting to the Division Chief and the Director of Programs, the administrative coordinator will perform a wide range of complex administrative and program support duties, including coordinating meetings and project deliverables and events. Candidates must have outstanding organizational, communication and interpersonal skills and ability to promptly provide information and service to a wide range of internal and external contacts. Responsibilities will focus on meetings, communications, event planning, financial/procurement and travel, including:

• Coordinate meetings and maintain calendars for the Division chief and grant-related and division project meetings and events.
• Coordinate and book in-person and Zoom meetings, ensuring confirmation from attendees and provision of relevant meeting materials.
• Send out meeting agendas, take and disseminate meeting minutes, and create and maintain project timelines and deliverables.
• Manage website information and provide support for newsletters and other communications, including social media, for projects.
• Coordinate and implement logistics for all in-person and online division events, including speaker presentations and agenda, IT needs, publicity, travel arrangements, processing of all reimbursements and honoraria, and other related duties.
• Coordinate and implement logistics for all division-sponsored teaching and coursework: manage and disseminate course-related communication and organize meetings.
• Coordinate all travel for faculty, staff, and visitors in accordance with University policies.
• Serve as principal liaison with vendors for order tracking, error corrections, returns, and adjustments.
Bachelor’s Degree or equivalent in education and experience plus a minimum of two years of related work experience. Experience in an academic setting is preferred.

Application Information:
The salary range is $65,000 to $70,000 per year. The start date for this position is Fall 2023.

Review of applications will begin immediately. To apply, please submit the following:

• Cover letter Briefly summarizes your qualifications and interest in the position.
• Resume
• Writing Sample (not to exceed 25 pages)
• Three references. Names and contact information of those who can assess your research experience and scholarly work.

Applications and questions should be sent to:
Shawna Benston
Director of Programs, Division of Ethics Department of Medical Humanities and Ethics Vagelos College of Physicians & Surgeons Columbia University

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